How to restrict employees from applying for back dated leave?

Learn how to restrict employees from applying for backdated leave in Keka HRMS. Customize leave policies to enforce timely leave requests and approvals.

The term "backdated" refers to something that is assigned or designated with a date that is earlier than the current date. It means to attribute an event, transaction, or document with a date that precedes the actual date on which it occurred or was created.

In most organizations, leave is provided to the employees to use for a multitude of reasons. However, under certain circumstances, such as emergencies, employees might forget to apply for leave and they might then return back to work and want to apply for leave for the past date. In such a case, if desired, Keka provides you with an option to enable employees to apply for backdated leave.

Let us take a look at the path to enable the same - 

Go to the Time Attend (1) section, then click on Leave (2) and you will be navigated to Leave Plans (3).

Select the desired Leave Plan (If you have multiple) and go to the desired leave type and click on the three dots (1) under the Action tab, besides the name of the leave type and click on Settings (2).

Once you click on the Settings option, a window will open. Go to Leave Application (1) and then click on Leave Application Rules (2). Check the option Restrict employees to apply for backdated leave and under that, check the option Within ____ days of leave (3). Set the value for how many days after the leave you want to allow employees to apply for leave, also check the box for Before "__" day of the month for past-dated leave this setting will restrict employees from applying after selected date. and click on Save Changes (4).

By following these steps, the employee will now be able to apply for backdated leave.

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