How to create Geo Locations and assign them to employees?

Learn how to create geo-locations and assign them to employees in Keka HRMS. Enhance attendance tracking and location-based management.

Geo Locations provide employees with a convenient option to clock in from their mobile app when close to the office or other designated locations, increasing flexibility beyond the installed attendance-capturing devices. By using Geo Locations, employees can clock in quickly and easily, giving them more time to focus on their tasks, which can ultimately increase overall productivity. Keka simplifies the process of creating and assigning geo-locations to employees.

Before you begin, ensure that your employees current capture scheme allows them to punch in remotely. To do this, go to Time Attend (1) and click on Attendance Tracking (2), then go to the Capture Scheme (3) section. Find the relevant capture scheme from the list and click on the Update (4) icon. 

In the setup window, go to Mobile clock-in section and check the box for enable geo-fencing.
In the choose location window search the location you want and set the radius for it then click select. You can add multiple locations by clicking on +Add more available beside Enable geo-fencing option. Finally click Save on the setup page and you can exit the page.

Assigning employees to a Geo location :

The employees in this capture scheme can be assigned geo locations now. To do this, click on Time Attend (1) and go to Settings (2). Here, go to the Geo Locations (3) and click on +Add Location (4).

On the map that opens, you can either type the location or pin the location directly on the map. Then you can also specify a radius (in meters) around the location within which the employees will be able to clock in.

The new Geo location will be available in the list. Just find it and click Assign Employees to bring up a new window.

Now you will see a list of employees which can be filtered by their departments, location, and capture scheme. Now just select the applicable employees and click on Assign Employee(s). You'll get a confirmation message and once you click on Confirm, the employee(s) will be assigned to this geo-location.

In conclusion, Keka has made it simple to create and assign geo-locations to employees. By using this feature, employers can better manage employee attendance, ensure compliance, and increase productivity.