PSA : Manual Currency Conversion in Keka PSA

What’s new

Keka PSA now supports Manual Currency Conversion allowing you to define and maintain exchange rates used for reporting and financial calculations, instead of relying only on live, system-driven rates.

You can choose a conversion style for your account:

• Automatic conversion (system-driven, live rates)

• Manual conversion (user-defined rates)

Where to find it

You can configure this in Project > Policies and Settings > Currency Conversion

How you can use this

Manual Currency Conversion is designed for finance and leadership teams who need:

• Stable month-end / quarter-end reporting
  Lock exchange rates for a period so historical reports remain consistent.

• Accurate profitability visibility across currencies
  Ensure revenue, cost, and rates are converted consistently to your base currency for margin analysis.

• Cleaner period-over-period comparisons
  Reduce “exchange-rate noise” in reporting so trend analysis reflects business performance—not currency fluctuation.

• More dependable consolidated reporting
  Get a single view of global project financials without recurring spreadsheet workarounds.

How it works 

1) Choose your conversion style

Select whether your account should use:

• Automatic conversion (live rates), or

• Manual conversion (you define rates)

2) Define manual rates using “Effective From”

For each currency pair (and conversion factor), you set an Effective From date so the system knows when that rate should apply.

To reduce setup effort, Keka will recommend an Effective From date automatically. By default, the recommended date is based on the earliest point where relevant financial activity exists (for example, an earliest time entry associated with the billing currency for that currency pair).

3) Guardrail to prevent misleading reporting

If you choose Manual conversion but do not define a conversion factor for a required currency pair, Keka will withhold data from charts and reports that depend on that rate.
This is intentional, so you don’t get incomplete or inaccurate financial outputs.

FAQs

1) What happens to customers who prefer live rates?
Nothing changes—Automatic conversion remains available. Manual conversion is for teams that need stability and control for reporting and period close.

2) Why would a chart or report appear blank after enabling Manual conversion?
If a required currency pair doesn’t have a manual conversion factor defined, Keka may withhold dependent financial visuals to prevent incorrect reporting. Add the missing conversion factor to restore the report outputs.

3) Can we use different conversion approaches for different needs?
The feature is designed to support controlled conversion for reporting accuracy. Your finance team can set rates intentionally to match your reporting policy and period-close requirements.

4) Who should configure this?
Typically, your PSA Admin / Finance admin should set this up, since it affects financial reporting consistency and profitability calculations.

To read more about how to works , Click here.