How to add/assign Competencies & Job Functions?

Competencies represent the set of skills, behaviours, and attributes that enable employees to perform their roles effectively. They help organisations identify the key characteristics required for success across different roles and levels.

Keka’s Performance Management System (PMS) allows organisations to define, organise, and track these competencies efficiently.

Types of Competencies in Keka

Core Competencies

1. These are foundational characteristics shared by all employees across the organisation.

2. They define the organisation’s culture and strategic advantage in the market.

Common Success Competencies

1. These are general competencies required for success in any workplace, regardless of industry or job level.

2. Examples include teamwork, communication, adaptability, and problem-solving.

Job-Specific Competencies

1. These competencies are tied to specific roles or functions.

2. They ensure employees possess the specialised skills necessary to perform their job responsibilities effectively.

Difference Between Job Function and Job Title

A Job Function outlines the responsibilities and competencies required for performing a particular role.
Unlike a Job Title, which may vary across organisations, a Job Function focuses on what the employee actually does and the skills needed to perform that work.

Adding Competencies in Keka

1. Go to the Performance module from the left navigation panel.

2. Click on Competencies and Job Functions.

3. Select the Competencies tab.

4. Click Add Competency to add them individually, or choose Import to add in bulk.

   

5. Fill in the required details (competency name, description, category, etc.) and click Save.

Adding Job Functions in Keka

1. Go to the Performance module.

2. Select the Job Functions tab under Competencies and Job Functions.

3. Click Add Job Function or use the dropdown to bulk import functions.

   

4. Enter the Job Function Name and select the Department Name.

5. Add the relevant Competencies linked to that function.

6. Click Save to complete the process.

   

By defining core, common, and job-specific competencies, HR teams can ensure that employees are equipped with the right skills to perform at their best and contribute effectively to the organisation’s success.