Introducing Off-Cycle Payroll

Introduction

Off-cycle payroll, also known as ad-hoc payroll, is a payroll process that occurs outside of the regular payroll schedule. This feature is designed to address specific scenarios where immediate payment is necessary. 

When to Use Off-Cycle Payroll

Common reasons for running an off-cycle payroll include:

• Termination payouts: Pay an employee on their last working day.

• Delayed payments: Compensate employees whose salaries weren’t processed in the regular payroll run.

• Additional payments: Process bonuses, commissions, or reimbursement of expenses.

• Emergency payments: Handle urgent financial support for employees in exceptional situations.

Running off-cycle payroll ensures employees are paid promptly, even outside your normal cycle.

Why Off-Cycle Payroll Matters

In many organizations, regular and additional payments follow different cycles.
For example:

• Regular salaries may be processed from the 1st to the 31st of the month.

• Expense reimbursements could run from the 16th of one month to the 15th of the next.

• Bonuses and commissions are often paid after regular payroll is complete.

Off-cycle payroll ensures these one-off or delayed payments don’t interfere with your regular payroll schedule.
This keeps salary disbursements on time while allowing flexibility for additional or exceptional payments.

Running an off-cycle payroll

1. Navigate to the Run Payroll section.

2. Find the finalized payroll you want to use as the base for your off-cycle run.

3. Click on Run Off-Cycle Payroll.

4. A pop-up will appear on the screen when performing payroll actions for running off-cycle payroll.

5. Select the action for which you wish to process the off-cycle payroll.

6. Fill in the off cycle details.

7. Choose the employees requiring off-cycle payments from the list.

8. On this page, review the payroll details for all selected employees.

9. You’ll find sections for LOP and reversals, bonuses, salary adjustments, overtime, shift allowances,            reimbursements, ad-hoc transactions, and overrides.

10. Make any necessary changes or additions to these sections.

11. Once done, click Save and Proceed to continue..

12. After reviewing all the details, proceed by clicking on the lock & continue button and confirm your decision.

13. Follow the on-screen instructions to complete any pending activities or required actions.

14. Click View Details to open a detailed breakdown showing both the regular payroll summary and the off-cycle payroll summary.

Our off-cycle payroll feature empowers your payroll team to address urgent payment needs efficiently, without disrupting regular payroll processes. By incorporating this feature, you can ensure timely and accurate payments for all employees, enhancing satisfaction and maintaining financial compliance.