Initiating Onboarding for Employees

In Keka, onboarding begins when an HR stakeholder initiates the onboarding workflow for an employee. Once started, the process automatically takes care of key operational tasks such as collecting documents, assigning assets, and ensuring every stakeholder knows their responsibilities.

This automation allows HR teams to focus on creating a great experience for new employees rather than managing manual logistics.

You can initiate onboarding for one or multiple employees directly from the Onboarding section of your Keka HR Portal. Based on the onboarding group you assign, each stakeholder will receive their respective tasks, ensuring a smooth and efficient onboarding process.
 

Initiating onboarding for new employees

To start onboarding for employees in Keka:

1. Navigate to Org from the left navigation pane.

2. Select the Onboarding tasks tab.

Here, you’ll see a list of employees who have not yet gone through the onboarding program.

Bulk Initiation

You can initiate onboarding for multiple employees simultaneously:

1. Use the checkboxes beside each employee’s name to select one or more employees.

2. Click Initiate Onboarding.

   Tip: Only select employees who belong to the same onboarding group to ensure consistent workflows.

Skipping onboarding for a group of employees

If you’ve recently implemented Keka and already have existing employees in the system, you might not need to onboard all of them again. Keka allows you to skip onboarding for selected employees.

To skip onboarding:

1. From the Initiate Onboarding tab, select the employee(s) for whom onboarding should be skipped.

2. Click Skip Onboarding.

These employees will be excluded from the onboarding program and marked as “Onboarding Skipped.”
 

This will skip onboarding for these selected employees.