Creating Live Trainings in keka Learn

Introduction

Live training is a vital part of modern learning, but managing it separately from online courses often leads to missed sessions, poor tracking, and lost attendance data. Keka Learn solves this by bringing live training directly into the learning platform with seamless integration to tools like Zoom, Google Meet, and MS Teams. This creates a unified learning experience where admins can schedule, track, and analyze live sessions alongside self-paced content. 

In this article, you’ll learn how to create, organize, and manage live training programs step by step in Keka Learn. 

Accessing live training Creation Page

1. Go to Keka Learn from the left panel to open the dashboard.
2. Click Manage > live trainings > + Create live training
   
   
3. Enter a Title and Description (use Generate with AI if needed, and refine with Regenerate/slider).
4. Click Proceed to confirm details.
   
   
   
    

Organising Your Training with Sections

1. Click on section to create a new section.
   
   
2. Enter a Section Title and click Create.
3. If you change your mind, click Cancel or the Delete icon to remove the section.
   
    

Adding Content to the training

Keka Learn supports four types of content formats for your Training:
 

1. Event : Create online or offline event
2. Documents: You can upload documents in the following formats:
   • .pdf
   • .doc
   • .docx
   • .pptx
   • .ppt
3. Videos: Embed videos from YouTube, Vimeo, Google Drive, or OneDrive. You can control whether learners can skip the video by setting a minimum viewing duration.
4. Rich Text Content: You can add rich text directly to the Training using Keka Learn’s built-in text editor. You can also enable text-to-speech functionality, allowing learners to listen to the content.
5. Assessment: Create assessment with single select or multiple select questions to assess your learners. You can also score and set the number of attempts allowed.
   
   

Adding an event in Your training

1. Click on the event option.
   
   
2. In the next screen, enter the title.
3. Select the date and time of the event along with the time zone.
4. Choose whether the training is online or offline
5. If online, provide the meeting link .
   
   
6. You can add internal or external instructors
   
   
7. Choose whether this is optional or not
8. Select who can mark the attendance
9. Once you are done click create.
   
   

Once the training is published, administrators receive a code that must be provided to the learners. Learners will use this code to record their attendance.

Adding A Document to Your training

1. Click on the Document option.
   
   
2. In the next screen, click on the Browse hyperlink to upload the document or drag and drop the file.
3. Enter a Name and Description for the document.
4. You can add additional resources and Content Duration (e.g., how long learners should spend on this content). File Size Limit: Documents can be up to 15 MB.
   
   
5. Click Create to add the document to the training .
   
   
    

Adding a Video to Your training Content

1. Select the Video content option.
   
   
2. Paste the video URL in the textbox and click Add.
   
   
3. Provide a Title and Description for the video.
4. Set the minimum viewing duration to prevent learners from skipping the video before a certain time.
5. Optionally, enable the "Learners cannot skip the video" feature and set a percentage-based duration for stricter control.
   
   
6. Once done, click Create.
   
   

Adding Text Content to Your training

1. Select the Page content option.
   
   
2. Enter a Title and Content in the text editor.
3. Set a Content Duration to indicate how long it should take learners to go through the page.
4. You can also enable text-to-speech functionality and choose the preferred voice, allowing learners to listen to the content.
   
   
5. Click Create when finished.
   
   

Adding Assessments to Your Training

1. Select the Assessment option.
   
   
2. Add a Title for the assessment.
3. Add questions by typing them into the text box. Choose between single or multiple select answers.
4. Use the +Add Option hyperlink to add more answer choices.
   
   
5. Mark the correct answer by selecting the radio button next to the correct option.

Bulk Uploading Questions

• Upload questions in bulk by downloading an Excel sheet, filling it out, and uploading it back to the platform.
  
  

Assessment Configuration Options

• Disable copy/paste: Prevent learners from copying or pasting content during the assessment.
• Randomize Questions: Change the order of questions for each attempt.
• Shuffle Options: Shuffle answer choices.
• Enable Score: Enable scoring and define the passing grade.
• Enable timer: Define a time limit for the assessment.
• Disable assessment revisit: Prevent learners from returning to the assessment after submission.
  
  
• Click Create once your quiz is ready.
  
  

Marking Content as Optional

• You can mark some content as optional:

  • Check the Mark as Optional box at the bottom of the content page.
  • Optional content won’t count towards the Training completion. The Training completion will still show as 100% even if learners skip optional content.

  
  

Note: A Training must have at least one mandatory lesson.
 

Saving and Publishing Your Training

Once you’ve added all content, you can either preview or publish your Training:

• Click Preview to see how the Training will appear to learners.
• Once satisfied, click Publish to make the Training live.
  
  
• You can also add skills, categories, and set the Training duration.
• Choose Save for Later to save the Training as a draft or Publish Now to make it available immediately.