Managing Job Titles, Levels, and Tracks in Job Architecture

Overview

Job Architecture helps you create a consistent framework for organising job titles, defining career levels, and structuring career tracks across your organisation. It supports clear role definitions, career progression, and workforce planning.

Prerequisites

• Ensure you have the required access to manage Job Architecture.
• Review your existing job titles before setting up levels and tracks.
• Plan your level structure and career tracks based on your organisation’s requirements.

Managing Job Titles

Navigate to Org > Job Architecture > Job titles to view and manage job titles.

Add a job title

1. Click Add job title.

   

2. Enter the Job title.
3. Enable Add business title to add an alternative business title, if required.
4. Enter the experience range, if applicable.
5. Add a job description and attach relevant files, if required.
6. Under Skills required, select the required skills. Click Add Skill to add more.

7. Click Save job title.

   

Edit a job title

1. Locate the job title using the search bar or Department filter.

2. Click the Edit icon next to the title.

   

3. Update the required details and save your changes.

   

Delete a job title

1. Click the Delete icon next to the job title.

   

2. Review the confirmation message.

3. Click Remove job title to confirm.

   

Note: Check whether the job title is associated with employees or other Job Architecture configurations before removing it.

Setting Up Levels and Tracks

Navigate to Org > Job Architecture > Levels and Tracks and click Setup levels & tracks.

Configure levels

Levels define the scope, complexity, and impact of a role, from entry-level positions to senior leadership. They help establish consistent seniority across the organization.

1. Under Level starts from, enter the starting level number.
2. Select the Number of levels required.

3. Customise the Level prefix, if required.

   

4. Enable Set level names to assign names to individual levels, if needed.

   

5. Review the level structure displayed on the right.

6. Click Next to configure tracks.

   

You can also click Save as draft to save your progress and continue later.

Important: Levels are not pay bands. Pay bands can be configured separately based on departments and geographies.

Configure tracks

Tracks define the different career paths employees can follow, such as Individual Contributor, Management, or Executive.

1. Enter the Name and Prefix for each track.
2. Select the Start level and End level for the track.
3. Click Add Description to provide additional details, if required.
4. Click Add track to create another track, if needed.
5. Review the configured tracks and their level ranges in the preview.

6. Click Finish to save the configuration. You can click Previous to return to level setup or Save as draft to continue later.

   

Note: You can configure a maximum of four tracks. Ensure that each track’s level range aligns with your organisation’s career progression structure.

Important Notes

• Configure levels and tracks carefully before using them to structure job roles.
• Choose clear, consistent level names and track prefixes to make the framework easy to understand.
• Ensure the start and end levels of each track reflect the intended career path.
• Levels represent role seniority and scope; tracks represent career paths.
• Job titles can include business titles, experience requirements, descriptions, attachments, and required skills.
• Use the Department filter and search bar to locate job titles quickly.
• Review the details before saving or deleting a job title, as changes may affect how roles are organized.
• Save your configuration as a draft if you need to complete the setup later.

Conclusion

Setting up Job Titles, Levels, and Tracks creates a structured foundation for organising roles and defining career progression. Review the configuration to ensure it reflects your organisation’s role structure and career paths.