Create and Manage Job Families in Keka

Introduction

Job Families are a key part of Keka’s Job Architecture. They let you group similar roles together based on the nature of work—like Engineering, Sales, or Finance. Each job family can also include sub-families to organise roles further, such as Engineering → Frontend, Backend, QA.

Setting up job families helps standardise how you define, manage, and grow roles across your organisation.

This feature is part of the Job Architecture add-on and is available only if it's enabled for your organisation.

Who Can Do This

• Super Admins – to enable the Job Architecture add-on.

• HR Admins / Org Admins – to create and manage job families and sub-families.

Pre-requisites

Before you begin:

• The Job Architecture add-on must be enabled for your tenant.

• You must have admin access to the Org module in Keka.

Steps to Create Job Families and Sub Families

Go to Job Families

1. Navigate to Org → Job Architecture.

2. Click the Dashboard tab from the sidebar.

Depending on your setup state, you'll either see:

1. Setup (if configuring for the first time)

   

2. Manage job families (if already configured). This will come under Job Family Tab where you can manage your job families.

   

Create a Job Family

1. Enter a Job family name (required).

2. Add a Description (optional).

Add Sub-families (Optional)

If your job family includes multiple specialisations:

1. Choose Yes under “Do you need sub-families?”

2. Enter names for each sub-family (example: Frontend, Backend, QA under Engineering).

3. Click Create job family to save.

   

4. Once you've created a job family, you can use the update option to make changes if needed.

   

5. Click Update Job Family.

   

6. You can now select "View" to open the Job Family tab and create a career track.

Create a career path in a job family

Use this to define role progression within a job family (example: Product roles across IC → Management → Executive).

1. Go to Org → Job Architecture → Job family.

2. Select the job family from the left panel (example: Engineering).

3. Open the Career path tab.

4. Click Create career path.

   

5. In Setup career path, map job titles to the correct career levels across tracks:

   • Under Individual Contributor, assign titles for IC-1, IC-2, etc.

   • Under Management, assign titles for M-1, M-2, M-3, etc.

   • Under Executive, assign titles for E-1, E-2, E-3, etc.

6. Click Next.

   

Validations (recommended/expected)

1. Career path should start from the lowest available level.

2. Levels must follow logical order (no skipping levels like IC-1 → IC-3).

3. Duplicate titles within the same path should be prevented or flagged.

4. Lateral moves can be supported where applicable (example: IC → M).

Preview and publish a career path

Preview shows the career path visually before finalising.

1. In the Preview step, review the flowchart view where each step is shown as a connected card.

2. Use the zoom controls (zoom in/out/fit) to review the full path clearly.

3. Confirm each card shows the correct career level + job title pairing.

4. Click Create career path to publish.

   

What you’ll see in Preview

1. Each step appears as a card connected by a progression line.

2. Cards can display:

   1. Years of experience (if configured)

   2. Skills count (if mapped)

Edit an existing career path

1. Go to Org → Job Architecture → Job family.

2. Select the job family and open the Career path tab.

3. Click Edit career path.

   

4. Update the mapping by clicking on Edit or Delete option.

   

5. Set the new job for the levels where you want to edit job titles.

   

6. And click Next to continue.

   

7. Once finished, click Update career path to save your changes.

   

View job titles mapped to a job family

Use the Job titles tab to review titles mapped to the selected family and validate expectations.

1. Go to Org → Job Architecture → Job family.

2. Select the job family (example: Engineering).

3. Open the Job titles tab.

   

What you can do here

1. View titles in a table with:

   1. Title

   2. Job level (IC-1, IC-2, M-1, etc.)

   3. Years of experience

   4. Details (skills count, responsibilities count)

      

      

2. Use filters:

   1. Job Level

   2. Years of Experience

3. Use Search to find a specific title quickly.

   

Assign Career Paths to Employees

From Employee Profile

1. Go to an employee’s profile in Performance → Growth tab.

2. Under Career Path, click Assign career path.

   

3. Select the Job Family.

   

4. Choose the Default track (IC, Management, Executive).

   

5. Preview levels and roles.

6. Click Assign career path.

   

7. Once assigned, it will appear in the employee profile.

   

From Performance > Growth > Assign Paths

1. Go to Performance → Growth → Career Path → Assign Paths.

   

2. Select one or more employees.

3. Click Assign/Change Path.

   

4. Choose a Job Family (and sub-family if applicable).

   

5. Select the Default track and preview the path.

6. Click Assign career path.

   

7. In the Employees tab, you can view the total number of employees assigned a career track, along with their details in a grid view.

   

Options & Variants

• With sub-families: Useful for grouped specialisations (e.g., Engineering → Frontend, Backend, QA).
• Without sub-families: Use when roles don’t require finer breakdown.
• Sync departments: Import department structure to speed up setup.

Field Reference

Examples & Use Cases

• Engineering as a job family with sub-families:

  • Frontend

  • Backend

  • QA

• Sales as a standalone job family if no further breakdown is needed.

Next Steps

After creating job families, you can:

• Create career paths within a job family

• Map job titles to job families

• View title details such as responsibilities and skills