Using Announcements to Engage Your Employees

Accessing the Announcements Section

To get started:

1. Log in to your Keka HR account.

2. Go to the Engage section from the left menu.

3. Click Announcements.

   

Creating a New Announcement

1. Click New Announcement in the top-right corner of the Announcements page.

   

Fill in the Announcement Details

1. Title: Give your announcement a clear, concise title.

2. Description: Add the main content. Use formatting, bullet points, links, or images to enhance your message.

3. Announcement Type: Choose from categories like General or Events.

   For Events, include details like date, time, and venue.

4. Attachments: Add files if needed.

   

5. Upload Image: Add a banner or thumbnail image.

6. Live Preview: Use this to see how your announcement will appear on the Wall.

   

Setting Announcement Preferences

1. You can control when and how the announcement is published and who sees it:

   Save as Draft: Not ready to go live? Save and return later.

   Schedule for Later: Pick a future date/time to auto-publish.

   Target Specific Employees: Filter by Worker Type, Department, Location, or search for names.

   Choose Walls: Decide where the announcement should be visible.

   Set Closing Date: Expire announcements to keep the Wall organised.

   Notify Employees: Send notification alerts or emails. Tagged users also get personalised emails.

2. Click on Configure & Publish to move to the next window.

   

Select the Audience Type

Choose whether to share with All Employees or select Specific Employees.

Under Choose the Audience, you can also:

1. Select Select Groups.
2. The audience configuration panel will display:
   • Include

   • Exclude

     

3. Use these sections to define your target audience.

Configure Include Filters

The Include section determines which employees should receive the communication.

1. Click inside the Include section.

2. Select a filter category.

   

3. Choose one or more values.

   

4. Add additional filters as required.

   

Configure Exclude Filters

1. The Exclude section allows you to remove employees or groups from the final audience.
2. Click inside the Exclude section.

3. Select the required filter category.

   

4. Choose the values you want to remove from the audience.

   

   Example :

5. To send an announcement to all employees except interns:
6. Include All Employees.
7. Under Exclude, select Worker Type.

8. Select Intern.

   

   Result:

9. All employees except interns will receive the communication.

Include and Exclude Together

1. Include and Exclude filters can be used simultaneously to create highly targeted audiences.

   Example

2. Include:

   Business Unit = Transport & Logistics

   Department = Treat Procurement & Logistics

3. Exclude:

   Probation Status = On Probation

   

   Result:

4. Employees in the Transport & Logistics  business unit will receive the communication, except employees who are currently on probation.

Select Individual Employees

In addition to group-based filters, you can target individual employees directly.

To include or exclude specific employees:

1. Select People from the available filter categories.
2. Search for the employee's name.

3. Select the employee.

   

4. Add the employee to either:

   1. Include

   2. Exclude

      

   This is useful when:

5. Running pilot programmes.
6. Communicating with a small group of stakeholders.
7. Excluding individual employees from larger audiences.

Publishing the Announcement

1. Once audience selection is complete:
2. Choose whether to publish immediately or later.
3. Set the remaining communication options, such as Publish Date and Announcement Close Time.

4. Decide whether to Notify by Email.

5. Once everything looks good, click Publish. You can also click Save Settings in case you want to save it as a draft for now.

   

Your announcement will appear on the Wall and trigger notifications if enabled.

Managing Announcements

Viewing Announcements

Managing Actions

1. Click the three-dot menu next to any announcement to:

• Edit: Update the announcement.

• View Details: Preview how it appears on the Wall.

• View Stats: Check engagement if Acknowledge is enabled.

• Copy Link: Share directly with others.

• Set/Update Closing Date.

• Close Announcement: Mark as inactive.

Editing an Announcement

1. Click the three dots next to the announcement.

2. Select Edit.

3. Make your changes and click Update.

   

Closing an Announcement

1. Click the Close icon for the announcement.

   

2. Confirm in the pop-up.

   

Notes & Tips

•  You can click Change Image anytime to update the uploaded image.

  

Next Steps

• Using Announcements in Keka keeps communication transparent and efficient—helping build a more engaged, informed workplace.

Want to automate updates or integrate feedback on announcements? Let us know—we’re here to help.