Adding and Managing learners in a course

Introduction

Managing learners in Keka Learn is simple and flexible. Whether you're adding participants, removing them, or tracking progress, everything is built for ease of use and visibility. This guide covers how to manage learners in any course—step-by-step.

Adding Learners to a Course

1. Go to the Keka Learn module from the left navigation pane.

2. On the Dashboard or Manage page, find the course you want to update under courses.

3. Click on the course to open its details.
   
   

4. On the course page, click Add Learners .
   
   

5. In the side panel that appears:

   • Use filters to search or scroll to browse all employees.

   • Check the box next to each learner you want to add.

6. After selecting all learners, click Add.
   
   

The selected learners will be enrolled and notified to begin the course.

Removing Learners from a Course

1. Go to the Manage Courses page.

2. Click on the course you want to modify.

3. Go to learners tab.

4. You have two options:

   • Bulk Unenroll:

     • Click Enable Bulk Actions

     • Select multiple learners

     • Choose Unenroll

   • Individual Unenroll:

     • Click the three dots next to a learner’s name

     • Select Unenroll

   
   

5. Confirm the action when prompted.
   
   

This will remove the selected learners from the course.

Resetting a Course for Learners

If you want learners to retake a course:

• For all learners: Use Bulk Actions and choose Reset Course.

• For an individual: Use the three-dot menu next to their name and select Reset Course.
  
  

• Confirm the reset when prompted.
  
  

Learners will now be able to start the course again from the beginning.

Tracking Learner Progress

You can monitor progress right from the course page:

• The Learner Insights section shows a pie chart with learner statuses:

  • Completed

  • In Progress

  • Not Started

• A detailed list below shows:

  • Each learner’s status

  • Percentage of course completed

  • Average scores for any graded activities

For deeper insights:

1. Go to the Reports section.

2. View reports like:

   • All Learners Report

   • Course Status Report

   • Learner Status Report

3. You can also download reports as Excel files to analyze or share them.