{"article":{"id":39946790022033,"url":"https://kekahrhelp.zendesk.com/api/v2/help_center/en-us/articles/39946790022033.json","html_url":"https://help.keka.com/hc/en-us/articles/39946790022033-Understanding-the-Compliance-Section-in-Keka-Hire","author_id":37980519613329,"comments_disabled":false,"draft":false,"promoted":false,"position":1,"vote_sum":0,"vote_count":0,"section_id":42042195665553,"created_at":"2025-10-13T21:11:23Z","updated_at":"2025-12-22T11:38:20Z","name":"Understanding the Compliance Section in Keka Hire","title":"Understanding the Compliance Section in Keka Hire","source_locale":"en-us","locale":"en-us","outdated":false,"outdated_locales":[],"edited_at":"2025-12-22T11:38:20Z","user_segment_id":null,"permission_group_id":35477105159953,"content_tag_ids":[],"label_names":[],"body":"<div class=\"hs-embed-wrapper\" style=\"position: relative; overflow: hidden; width: 100%; height: auto; padding: 0px; min-width: 256px; display: block; margin: auto; max-width: 688px;\" data-service=\"vimeo\" data-script-embed=\"true\"><div class=\"hs-embed-content-wrapper\">\n<div style=\"padding: 56.25% 0 0 0; position: relative;\"><iframe src=\"https://player.vimeo.com/video/1064302104?badge=0&amp;autopause=0&amp;player_id=0&amp;app_id=58479\" frameborder=\"0\" allow=\"autoplay; fullscreen; picture-in-picture; clipboard-write; encrypted-media\" style=\"position: absolute; top: 0; left: 0; width: 100%; height: 100%;\" title=\"Understanding the Compliance Section in Keka Hire\"></iframe></div>\n<script src=\"https://player.vimeo.com/api/player.js\"></script>\n</div></div><p> </p><h3 id=\"h_01KCK9CJ0F71GFVN8YH0FW206Y\"><strong>Introduction</strong></h3><p data-start=\"69\" data-end=\"385\">The Compliance section in <strong data-start=\"95\" data-end=\"108\">Keka Hire</strong> helps ensure your hiring process follows legal requirements and promotes fair, inclusive practices. A key feature here is the <strong data-start=\"235\" data-end=\"278\">Equal Employment Opportunity (EEO) form</strong>, which lets you collect demographic data from candidates for diversity tracking and regulatory compliance.</p><p data-start=\"387\" data-end=\"490\">This guide walks you through enabling and managing the compliance settings and viewing related reports.</p><h3 id=\"h_01KD2XKS4A978ZHWJS5ZN75067\"><strong>Access the Compliance Settings</strong></h3><ol data-start=\"541\" data-end=\"685\">\n<li data-start=\"541\" data-end=\"600\" data-list-item-id=\"e5561bb8894d5887d7de511f1f29e07ff\"><p data-start=\"544\" data-end=\"600\">Go to the <strong data-start=\"554\" data-end=\"562\">Hire</strong> module from the left navigation menu.</p></li>\n<li data-start=\"601\" data-end=\"623\" data-list-item-id=\"e766c0480ded1052f6939f37eaf2f25d4\"><p data-start=\"604\" data-end=\"623\">Click <strong data-start=\"610\" data-end=\"622\">Settings</strong>.</p></li>\n<li data-start=\"624\" data-end=\"685\" data-list-item-id=\"e48b91b386abd4a6a44c38511edd7ad82\"><p data-start=\"627\" data-end=\"685\">Under the <strong data-start=\"637\" data-end=\"653\">Organisation</strong> section, select <strong data-start=\"670\" data-end=\"684\">Compliance</strong>.<br><br><img class=\"wysiwyg-image-resized\" style=\"aspect-ratio: 670/357; height: auto; width: 670px;\" src=\"https://3947363.fs1.hubspotusercontent-na1.net/hubfs/3947363/image-png-Sep-12-2025-09-28-16-9274-AM.png\" width=\"670\" height=\"357\"><br> </p></li>\n</ol><p><a id=\"two\" data-hs-anchor=\"true\"></a></p><h4 id=\"h_01KCK9CJ0GFC4WM6R655W3X40V\" data-start=\"687\" data-end=\"727\"><strong>Enable and Configure the EEO Form</strong></h4><ol><li data-list-item-id=\"e9b5153de87a7fe60fe205fba407b210b\">You can toggle the <strong data-start=\"748\" data-end=\"760\">EEO form</strong> on or off depending on your organization's needs.<br><br><img class=\"wysiwyg-image-resized\" style=\"aspect-ratio: 670/362; height: auto; max-width: 100%; width: 670px;\" src=\"https://3947363.fs1.hubspotusercontent-na1.net/hubfs/3947363/image-png-Sep-12-2025-09-44-44-6726-AM.png\" width=\"670\" height=\"362\">\n</li></ol><p data-start=\"812\" data-end=\"823\">If enabled:</p><ul data-start=\"825\" data-end=\"1032\">\n<li data-start=\"825\" data-end=\"922\" data-list-item-id=\"e46534c0a6dbcce3a406e978656a0d045\">\n<p data-start=\"827\" data-end=\"861\"><strong data-start=\"827\" data-end=\"860\">Select your organization type</strong>:</p>\n<ul data-start=\"864\" data-end=\"922\">\n<li class=\"ck-list-marker-bold\" data-start=\"864\" data-end=\"902\" data-list-item-id=\"e3d328203aecce7066f5610eeee787585\"><p data-start=\"866\" data-end=\"902\"><strong data-start=\"866\" data-end=\"902\">Federal contractor/subcontractor</strong></p></li>\n<li class=\"ck-list-marker-bold\" data-start=\"905\" data-end=\"922\" data-list-item-id=\"e5a606f5ec119e38477c7c81a690078a4\"><p data-start=\"907\" data-end=\"922\"><strong data-start=\"907\" data-end=\"922\">Non-federal</strong></p></li>\n</ul>\n</li>\n<li data-start=\"923\" data-end=\"1032\" data-list-item-id=\"ec6cd988a600a976a97448dfebc0169d0\"><p data-start=\"925\" data-end=\"1032\">Based on this setting, the form will display the appropriate demographic questions on the application form.<br><br><img class=\"wysiwyg-image-resized\" style=\"aspect-ratio: 670/376; height: auto; width: 670px;\" src=\"https://3947363.fs1.hubspotusercontent-na1.net/hubfs/3947363/image-png-Sep-12-2025-09-45-46-4225-AM.png\" width=\"670\" height=\"376\"></p></li>\n</ul><p><a id=\"three\" data-hs-anchor=\"true\"></a></p><h3 id=\"h_01KCK9CJ0H6A1FY4Z45QGPS8MF\"><strong>Send EEO Forms via Email</strong></h3><p data-start=\"1065\" data-end=\"1130\">For candidates who don’t apply through your career site, you can:</p><ul data-start=\"1132\" data-end=\"1278\">\n<li data-start=\"1132\" data-end=\"1182\" data-list-item-id=\"eabdffd3f679f164befc476ae8a63a62d\"><p data-start=\"1134\" data-end=\"1182\">Configure automatic emails to send the EEO form.<br><br><img class=\"wysiwyg-image-resized\" style=\"aspect-ratio: 670/423; height: auto; width: 670px;\" src=\"https://3947363.fs1.hubspotusercontent-na1.net/hubfs/3947363/image-png-Sep-12-2025-09-48-06-8378-AM.png\" width=\"670\" height=\"423\"></p></li>\n<li data-start=\"1183\" data-end=\"1278\" data-list-item-id=\"efae8dc3dc3d2b1c17d3e5cdfd6b474c4\"><p data-start=\"1185\" data-end=\"1278\">Customize the email content to explain the purpose of the form and how the data will be used.<br><br><img class=\"wysiwyg-image-resized\" style=\"aspect-ratio: 670/398; height: auto; width: 670px;\" src=\"https://3947363.fs1.hubspotusercontent-na1.net/hubfs/3947363/image-png-Sep-12-2025-09-49-06-2957-AM.png\" width=\"670\" height=\"398\"></p></li>\n</ul><p><a id=\"four\" data-hs-anchor=\"true\"></a></p><h3 id=\"h_01KCK9CJ0HVJCS1WPGZF9NGFBE\"><strong>Benefits of the EEO Form</strong></h3><ul data-start=\"1309\" data-end=\"1515\">\n<li data-start=\"1309\" data-end=\"1415\" data-list-item-id=\"ec7c6d5b37511f66598320c56ea3c967c\"><p data-start=\"1311\" data-end=\"1415\"><strong data-start=\"1311\" data-end=\"1333\">Diversity Tracking</strong>: Gather demographic data to monitor and improve diversity in your applicant pool.</p></li>\n<li data-start=\"1416\" data-end=\"1515\" data-list-item-id=\"e04917426e0d8124ba83df2f895a89b95\"><p data-start=\"1418\" data-end=\"1515\"><strong data-start=\"1418\" data-end=\"1438\">Legal Compliance</strong>: Stay aligned with U.S. regulations for non-discriminatory hiring practices.</p></li>\n</ul><p><a id=\"five\" data-hs-anchor=\"true\"></a></p><h3 id=\"h_01KCK9CJ0HC9Z65ZZ0Z2E3ND9B\"><strong>Reports Section</strong></h3><p data-start=\"1537\" data-end=\"1612\">Under the <strong data-start=\"1547\" data-end=\"1558\">Reports</strong> tab in Keka Hire, you’ll find two useful EEO reports:</p><p><a id=\"six\" data-hs-anchor=\"true\"></a></p><h3 id=\"h_01KCK9CJ0HBVW9TGGMVXWF9V2K\"><strong>All Candidates Equal Employment Opportunity Report</strong></h3><ul data-start=\"1673\" data-end=\"1826\">\n<li data-start=\"1673\" data-end=\"1759\" data-list-item-id=\"e6662c85e2f9c34bca191d4aa502785c4\"><p data-start=\"1675\" data-end=\"1759\">Provides a consolidated view of EEO data for <strong data-start=\"1720\" data-end=\"1738\">all applicants</strong> across job openings.</p></li>\n<li data-start=\"1760\" data-end=\"1826\" data-list-item-id=\"e57309a5539c462516d7b1a00e7c51fc3\"><p data-start=\"1762\" data-end=\"1826\">Helps HR ensure fair and unbiased hiring practices company-wide.<br><br><img class=\"wysiwyg-image-resized\" style=\"aspect-ratio: 670/387; height: auto; width: 670px;\" src=\"https://3947363.fs1.hubspotusercontent-na1.net/hubfs/3947363/image-png-Sep-12-2025-09-57-55-7207-AM.png\" width=\"670\" height=\"387\"></p></li>\n</ul><p><a id=\"seven\" data-hs-anchor=\"true\"></a></p><h3 id=\"h_01KCK9CJ0JVRE8M6561FTH53VB\"><strong>All Jobs Equal Employment Opportunity Report</strong></h3><ul data-start=\"1881\" data-end=\"1999\">\n<li data-start=\"1881\" data-end=\"1933\" data-list-item-id=\"e24579c435ab858b95e0dc89e27f7ce24\"><p data-start=\"1883\" data-end=\"1933\">Breaks down EEO data by <strong data-start=\"1907\" data-end=\"1932\">individual job titles</strong>.</p></li>\n<li data-start=\"1934\" data-end=\"1999\" data-list-item-id=\"e1b2c614c7aa1daf6d47cb5200eaeaa41\"><p data-start=\"1936\" data-end=\"1999\">Gives recruiters a focused view of compliance at the job level.<br><br><br><img class=\"wysiwyg-image-resized\" style=\"aspect-ratio: 670/395; height: auto; width: 670px;\" src=\"https://3947363.fs1.hubspotusercontent-na1.net/hubfs/3947363/image-png-Sep-12-2025-09-59-17-7473-AM.png\" width=\"670\" height=\"395\"></p></li>\n</ul><p data-start=\"2001\" data-end=\"2115\">These reports simplify compliance tracking and make it easier to maintain transparent, equitable hiring processes.</p><p data-start=\"2242\" data-end=\"2320\">Reach out to Keka Support if you need help with compliance settings or reports</p>","user_segment_ids":[]}}