While bank transfer remains the most preferred mode of salary payment, there are often employees who are paid in other modes such as cash or cheque. Employees also often switch their banks and in these cases, you may have to update the bank information for these employees. There are multiple ways in which you can do this on Keka.
- Updating Salary payment mode and bank details of individual employees
- Updating payment mode and bank details in bulk
To update the bank details of an employee, search for the employee by typing their name into the search bar.
Select the employee and go to their profile.
On the Employee Profile page, Select the Finances tab and then select the Summary tab.
In the Payment Information section, click on the Edit icon.
On the Edit Bank Information window, you can update the Salary Payment Mode for this employee. You can also update the Bank Details here including the Bank Name, Account Number, IFSC Code, and the Name of the bank account holder.
If the bank details for the employee are not available, you can choose to Pay by cheque or Pay by Cash.
Click Update once you are done editing the details.
This will update the bank information for that employee.
This can also be done in another or an individual employee by going to this path:
Payroll (1) >>Payroll Admin (2) >>Payroll Status (3)
Then find the section titled Tax Regime & Financial Details (1) and click on Employees' Salary Payment Mode & Bank Account Details (2)
In the window that opens, select the Pay Group that the employee is a part of and then find the employee in the list.
Then click on Edit to bring up the edit bank details window.
Now you can update the relevant details including the Salary Payment Mode and Bank Information here. in this window and click Update to save this information. Here also, if the bank details for the employee are not available, you can choose to Pay by cheque or Pay by Cash.
To update the bank details of your employees in bulk, navigate to Payroll >>Payroll Admin.
In the Operations tab, find the Payroll Imports section and select Important Financial Information.
On the Import Financial Details page, select the Pay Group if you have multiple pay groups configured.
Download the Excel template from this window.
Edit the Excel template to include the updated bank information of the employees for which you want to update. Delete all rows in the excel file except those corresponding to the employees for whom you are updating the financial information.
Save the file and upload it using the Upload Excel File button.
In the Match Columns section of the page, make sure that the columns on Excel are mapped correctly to the fields on Keka. Click Continue to preview the data you have uploaded here. You will see if there are any errors in the file that you have updated. Go back to the Excel file and correct any errors that you can find on the Preview Data screen. Once you are done, click Complete to finalize the upload.
The bank details of the employees for whom the changes have been made will now reflect on the Keka HR portal.
For more information on importing data using Excel files on Keka, click here.
The updated bank details will be reflected only in the upcoming payroll and previously finalized payroll will remain unaffected.
More questions regarding managing payment modes and bank details of your employees? Talk to our product experts for help!