TABLE OF CONTENTS
- What are payslips?
- How to manage the payslips of employees?
- How do employees view/download their payslips?
What are payslips?
Payslips, or pay stubs, are documents given by employers to employees that show how much they were paid for a specific period. It provides a breakdown of their earnings and deductions. For employees, payslips are important documents which they need to be given every month when the salary is processed.
A typical payslip includes:
- Employee and employer information
- The amount earned by the employee
- Information about deductions from the earnings
- Net salary received by the employee
- Additional information like working days, loan details, and leave taken.
Managing the payslips of employees?
To manage employee payslips, go to Payroll (1) from the left navigation pane and select the Run Payroll (2) tab. Select the Month (3) for which the payslip needs to be managed.
Scroll down to find the Manage Payslip (4) hyperlink under the Payroll Outcome section. You will only be able to find the Manage Payslips hyperlink for the months for which payroll has been finalized.
The Payslips window will now open up.
Use the checkbox to select multiple employees for whom you wish to take action (manage Payslip), or click on the three dots icon under the Action column to manage the Payslip of any individual employee.
The following actions can be performed:
Release Payslips:
Payslips will be available for employees to view or download once released. This can be done by navigating to My Finance >> My Pay >> Payslips. Make sure to release Payslips of employees as soon as Payroll has been finalized or payment has been processed. To know how employees can access their payslip and other financial information, read this.
Hold back Payslips:
In the event of errors or discrepancies in payroll data, the administrator has the option to temporarily withhold employees' payslips until the necessary corrections are made.
Send Payslips by Email:
To provide convenient access to payslips, employers can share them with employees via email. This allows employees to download and save their payslips for offline access.
Download Payslip in Bulk:
For blue-collar workers or factory employees without a computer or email access, a solution is to download payslips in bulk, print them, and distribute physical copies to the employees. This allows for the dissemination of important payment information and ensures that employees receive their payslips in a format accessible to them.
How do employees view/download their payslips?
After the admin releases the payslip for a given month, employees can access it from the My Finance tab, which is available both on the web and mobile. They can view and download the payslip that the payroll admin has released.
To access their payslip, employees need to navigate to My Finances from the left pane and select the My Pay tab. Here, find the Payslips tab.
All the payslips that have been made available to the employee can be found here. The employee can download these payslips as well from this page using the Download button (2).
If prompted for a password, the password for the payslip is the employee's PAN number in uppercase
This is all about managing employee payslips. More questions? Talk to our product experts today!